Office management for lawyers

What is really important in everyday work? This is what the partners of asked themselves when they were faced with the decision for a law firm software. In the end, they decided against the often overloaded industry solutions and for a lean, efficient in-house development with Ninox.




Months of development



Customer profile

"Vogt Calderón von Fragstein Rechtsanwälte Partnerschaftsgesellschaft mbB", for short, is a law firm in Düsseldorf specializing in commercial law. The nine lawyers are internationally oriented and offer advice in seven different languages. Specialized areas are corporate, labor and distribution law, data protection, mergers & acquisitions as well as financing & insolvencies.


Avoiding the constraints of industry solutions

When setting up their new law firm, the partners of also wanted to break new ground in terms of organization and were reluctant to subject themselves to the constraints of complex industry solutions. They wanted a lean, easy-to-use software that could handle all important administrative processes efficiently without having to click through extensive menus. Clients, contact persons and files had to be created quickly, times and expenses had to be recorded effectively in order to automatically generate fee invoices. Through personal contacts, they became aware of Ninox and decided to use it to develop an individual solution.

Ninox provides us with quick and easy access to the functions that we as a law firm really need, day-to-day.

Antonio Calderón


Lean software with intelligent functions

With the help of the Ninox and digitalization experts at q23, a solution was developed that is precisely tailored to the needs of a law firm like The desire for ease of use was met with an icon-based, context-oriented navigation that provides direct access to relevant functions while also displaying status information. For new clients or files, the system automatically checks whether there is a conflict of interest or relevance under the Money Laundering Act (GWG). The important recording of times and expenses can be done directly from the dashboard as well as from the relevant file. On this basis, formal and substantively correct fee notes for clients and statements for associated partners can later be created virtually at the push of a button.

Key Features
  • File management
  • Time recording
  • Invoicing


All lawyers at work with the Ninox solution on a daily basis. Time-consuming training was not necessary. The attractive, largely self-explanatory user interface guides the users context-oriented on short paths to the relevant functions. The "traffic light system" immediately shows which items have been completed, where information is still missing or where questions need to be clarified. Times and expenses can be easily recorded and assigned to the relevant cost unit, which also makes invoicing much easier. All this not only saves valuable working time, but also significantly reduces the error rate. Thanks to Ninox's low-code concept, individual development wishes could and can be implemented promptly and cost-effectively in the future.

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