Best Practice

Database Automation: Supercharge Your Ninox Databases With Make

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Creating, deleting, and updating records. Uploading and downloading files attached to records. Listing databases, tables, records, and files: These are just a few examples of tasks you can automate in Ninox.

Moreover, they only represent the tip of the iceberg regarding Ninox automation. 

What if you could automatically create documents from information contained in your databases? Contracts, non-disclosure agreements, letters of intent, “Thank you” letters, you name it.

How about automatic notifications when records meet certain criteria pop up in one of your databases? You could be sending notifications for regular occurrences (such as a sum of values by period) to rare, but possible events that you can’t let slip between the cracks. 

Or maybe you want to automate the gathering of data from any source you can imagine: Emails, social media platforms, digital forms, Facebook and Google ads, or other databases; you set the conditions, and let the data flow on its own. 

This paints a clearer picture of what “Ninox automation” means: It’s about getting your time and resources back by connecting Ninox to other apps and putting tasks on autopilot.

Most importantly, all of the examples mentioned above can be easily attained by using Make to connect Ninox to other apps. 

What is Make? 

Launched in February 2022, Make is the leading visual platform for anyone to design, build, and automate anything—from tasks and workflows to apps and systems—without coding. When it comes to Ninox automation, nothing beats this pair. 

Make features 15 Ninox endpoints (aka modules) to automate database management, connect Ninox to 1,000+ apps, and automate your way into more meaningful work. 

But as the old saying goes, it’s always better to show than to tell, so let’s take a look at three Ninox processes you automate with Make in a matter of minutes.

Automatically store email content in a database

Adding new information to a database is the foundational stone of database management.

Simultaneously, it’s a grueling task that requires many man-hours when done manually, driving up costs and opening the door to avoidable errors in the loading process. 

With Make, you can automate the data loading process to fit your exact needs. Say that you wish to keep a database of email communications between you and your clients to streamline your customer support service. 

In its simplest form, this problem would require a basic integration between your email client and a Ninox database:

Connecting digital forms to Ninox

The same concept that we saw above applies to digital forms as well. If you want to collect incoming form data into a Ninox database, a two-step integration between the digital form app of your choice and Ninox will do:

Avoiding duplicate records in your databases

As you probably know, the process of loading data is not always linear and simple. Duplicate records, for example, can cause havoc, but Make can take care of those too. 

Take the template below, which allows you to create new records in a Ninox database for Stripe payments. 

Since no one wants duplicate records for repeating customers, Make searches the database for existing customers and creates the records accordingly. 

If the customer doesn’t exist in the database, it creates a record with the new customer. If it exists, it’ll use the data in the database to create the record and avoid duplication. Talk about killing two birds with one stone!

These are just three examples of what you can do with Make, but there’s always more, and here’s where your business needs come into play. 

Once you identify which processes can be automated, Make will help you reach new heights in terms of scalability, growth, and efficiency. 

Waving data silos bye-bye 

Businesses today have more data at their fingertips than ever before. This encompasses internal data, but also publicly available data from online sources. 

The ability to gather, process, and integrate data from multiple sources - internal departments, customers, partners, transactions, third-party apps - is one of the defining challenges of our era.

This exactly is what makes tools like Ninox and Make so relevant: They are best-in-class products to manage and process data. Most importantly, they turn the task of managing data into an attainable one for every person involved. 

If you’re passionate about data, Ninox and Make will help you process troves of it, and de-silo all kinds of information and insights that otherwise would remain unseen. 

And if you are not passionate about data, Ninox and Make will take a burden off your shoulders, improve your efficiency, and reduce the chance of errors in data management tasks - that is no small thing either!

If you’re curious about where to begin, we recommend you to start simple: Subscribe to Make, and automate a simple data loading process to your Ninox databases. 

Once you see the results, it’ll only be a matter of time before you start building incredible things—or, as we like to say, to work the way you imagine. 

Build exactly what you need — nothing more, nothing less.