Pape Architekten AG makes processes visible with Ninox.

Rethinking architecture digitally: Pape Architekten AG relies on Ninox to make processes in the architectural office visible and measurable.

55

years of experience

20

ongoing projects per year

23

employees

customer profile

Pape Architekten AG is a renowned architectural firm in its second generation with 55 years of experience in planning and building. The focus is on classical architecture, master planning and general planning for commercial, industrial and administrative buildings. The company, with 23 employees and around 20 ongoing projects per year, is based in Herford, North Rhine-Westphalia. The architectural office attaches particular importance to individual, high-tech and aesthetic requirements combined with high economic efficiency. In addition to project development and management, Pape Architekten AG also offers consulting, construction management and inventory and is involved in research and development.

challenge

Digitally map all processes of an architecture company

In its search for a suitable industry solution, Pape Architekten AG has repeatedly reached its limits. The desire to map the entire project process from the initial contact to the final invoice with the "accompanying data" such as business contacts, inventory, contract data, employee information, quality management and knowledge data on one platform and to have both a complete overview and detailed, meaningful data available led Pape Architekten AG to Ninox. By visualizing the entire process in digital form, the aim was to create transparency that would guarantee a high level of efficiency.

Our goal was to digitally present our processes from acquisition to project management and aftercare - and we succeeded. The important thing is that we didn't have to change our processes, but instead adapted the application to our processes.

Gabriele Hufnagel
Commercial Managing Director

solution

A customized solution was developed in cooperation with the Ninox partner freedom manufaktur GmbH. This includes

  • Customer acquisition - queries, offers etc.
  • Project management with all important key data
  • invoices
  • Evaluations and forecasts
  • Software and license management
  • Vehicle fleet management
  • Contracts and insurance
  • Checklists
  • Substitution rules
  • Employee dashboards with project management, time recording and working time account
  • Customer satisfaction measurements

And there's more: the entire construction management is also to be integrated. The integration ofOktopus also enables the automatic generation of quotations and invoices.

benefits

The introduction of Ninox in collaboration with freedom manufaktur GmbH brought numerous benefits for Pape Architekten AG. A central dashboard enables the digital mapping of all project processes, including task management, architect-friendly time recording based on the HOAI service phases and free services. Access to the working time account as well as contacts, inventory and individual project information is guaranteed, as is the creation of quotations and invoices. Quotations are automatically generated in any desired form: on the basis of the current HOAI 2021 tables for the service profiles of object planning, building services and structural engineering as well as any free planning and consulting services. Other HOAI tables can be easily integrated. Protocols are automatically created from the tasks entered, which can be printed out individually.

 

The comprehensive Ninox database contains information on clients, project statuses by service profile and overall, budget control with target/actual comparison, visual warning of budget overruns, visual display of the budget used, invoicing and customer satisfaction ratings. Checklists for employees in accordance with the service phases, profitability analyses for project managers and the option to customize the solution ensure great time savings and more efficient work. With the quality management tool, customer satisfaction has become measurable and work processes have been sustainably optimized. The software has helped to optimize work processes and effectively achieve the company's goals.

 

With the successful integration of Ninox in collaboration with freedom manufaktur GmbH, Pape Architekten AG is optimistic about the future. The planned new projects include the continuous adaptation and expansion of the digital solution in order to always meet the growing requirements. The cooperation with the Ninox partner freedom manufaktur will continue in order to develop further innovative solutions for the challenges of the industry in the future.

 

It is also possible to read the story in more detail: Gabriele Hufnagel and Joseph Pape have written down their experiences in a book: "Digital brain meetsarchitectural heart ", which can be ordered from the Pape Architekten AG website.

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Construction & real estate

Pape Architekten AG makes processes visible with Ninox.

Rethinking architecture digitally: Pape Architekten AG relies on Ninox to make processes in the architectural office visible and measurable.

55

years of experience

20

ongoing projects per year

23

employees

Customer profile

Pape Architekten AG is a renowned architectural firm in its second generation with 55 years of experience in planning and building. The focus is on classical architecture, master planning and general planning for commercial, industrial and administrative buildings. The company, with 23 employees and around 20 ongoing projects per year, is based in Herford, North Rhine-Westphalia. The architectural office attaches particular importance to individual, high-tech and aesthetic requirements combined with high economic efficiency. In addition to project development and management, Pape Architekten AG also offers consulting, construction management and inventory and is involved in research and development.

Challenge

Digitally map all processes of an architecture company

In its search for a suitable industry solution, Pape Architekten AG has repeatedly reached its limits. The desire to map the entire project process from the initial contact to the final invoice with the "accompanying data" such as business contacts, inventory, contract data, employee information, quality management and knowledge data on one platform and to have both a complete overview and detailed, meaningful data available led Pape Architekten AG to Ninox. By visualizing the entire process in digital form, the aim was to create transparency that would guarantee a high level of efficiency.

Our goal was to digitally present our processes from acquisition to project management and aftercare - and we succeeded. The important thing is that we didn't have to change our processes, but instead adapted the application to our processes.
Gabriele Hufnagel
Commercial Managing Director

Solution

A customized solution was developed in cooperation with the Ninox partner freedom manufaktur GmbH. This includes

  • Customer acquisition - queries, offers etc.
  • Project management with all important key data
  • invoices
  • Evaluations and forecasts
  • Software and license management
  • Vehicle fleet management
  • Contracts and insurance
  • Checklists
  • Substitution rules
  • Employee dashboards with project management, time recording and working time account
  • Customer satisfaction measurements

And there's more: the entire construction management is also to be integrated. The integration ofOktopus also enables the automatic generation of quotations and invoices.

Benefits

The introduction of Ninox in collaboration with freedom manufaktur GmbH brought numerous benefits for Pape Architekten AG. A central dashboard enables the digital mapping of all project processes, including task management, architect-friendly time recording based on the HOAI service phases and free services. Access to the working time account as well as contacts, inventory and individual project information is guaranteed, as is the creation of quotations and invoices. Quotations are automatically generated in any desired form: on the basis of the current HOAI 2021 tables for the service profiles of object planning, building services and structural engineering as well as any free planning and consulting services. Other HOAI tables can be easily integrated. Protocols are automatically created from the tasks entered, which can be printed out individually.

 

The comprehensive Ninox database contains information on clients, project statuses by service profile and overall, budget control with target/actual comparison, visual warning of budget overruns, visual display of the budget used, invoicing and customer satisfaction ratings. Checklists for employees in accordance with the service phases, profitability analyses for project managers and the option to customize the solution ensure great time savings and more efficient work. With the quality management tool, customer satisfaction has become measurable and work processes have been sustainably optimized. The software has helped to optimize work processes and effectively achieve the company's goals.

 

With the successful integration of Ninox in collaboration with freedom manufaktur GmbH, Pape Architekten AG is optimistic about the future. The planned new projects include the continuous adaptation and expansion of the digital solution in order to always meet the growing requirements. The cooperation with the Ninox partner freedom manufaktur will continue in order to develop further innovative solutions for the challenges of the industry in the future.

 

It is also possible to read the story in more detail: Gabriele Hufnagel and Joseph Pape have written down their experiences in a book: "Digital brain meetsarchitectural heart ", which can be ordered from the Pape Architekten AG website.

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