PURE GRUPPE used to juggle a scattered mix of software just to keep a project running: contact details in one system, honorarium invoices in another, task notes buried in Excel somewhere else entirely. Today, all of it lives in one place, and the 25-person architecture firm hasn't looked back.
PURE GRUPPE Architektengesellschaft mbH, led by founders Mario Mirbach and Markus Semmelmann, offers a full range of consulting and services around building projects, working from feasibility studies all the way through to handover on a three-dimensional digital building twin. That kind of end-to-end scope demands serious digital expertise, and for a while, the firm's own tools were working against that goal rather than for it.
Death by a thousand tabs
The problem wasn't a lack of software. It was too much of it, scattered everywhere. Phone numbers and project details might live in Archicad Graphisoft or Nova AVA, fee proposals and invoices sat in Moco, and task lists or meeting notes got documented wherever seemed convenient at the time, often in Excel. Nobody could put their finger on where a given piece of information lived, which made project handovers a headache and made tracking tasks or defects an uphill battle. Meeting minutes were a particular sore spot, since there was no central place to log them, let alone follow up on what came out of them.
After weighing several options, PURE GRUPPE landed on Ninox as its central knowledge platform. What sealed the deal was flexibility. Ninox let the firm build something tailored to exactly how it works, rather than forcing its processes to bend around someone else's idea of an architecture practice. Today, Ninox is the tool the whole team reaches for first, an all-in-one system that holds every project detail, contact, and task under one roof. A dashboard gives everyone involved a clear view of their current work and projects, and that visibility alone has made a real difference in how smoothly the team operates.
Ninox now covers project management, contact management, and task and defect tracking, and the benefits go well beyond convenience. Information is easier to find, tasks are easier to trace, and reports and meeting minutes come together in a fraction of the time they used to take. Minutes can be generated straight out of Ninox as a PDF and either emailed or printed, which has taken a real load off the documentation side of things. The system also handles both digital and analog workflows gracefully, which matters a great deal in an industry that still leans on paper more than most.
One button, zero silos
Integration has been another win. Architects can now pull data from other systems directly through a button inside Ninox, connecting the dots between platforms that used to sit in silos.
As Markus Semmelmann, Managing Director of PURE GRUPPE, puts it:
It's great that Ninox is so open when it comes to interfaces and integrations. We used to have a real mixed bag of systems, from CAD tools to MS Office. Ninox is the perfect all in one solution for us. It gives us a reliable single point of truth.
The flexibility and ease of use have made day to day work noticeably smoother and brought the team closer together. What started as a search for a better system turned into a genuine turning point in the firm's digital transformation.
Key functions include structured project management with a clear view of every stakeholder and status, efficient issue management for planning changes and defects, streamlined meeting minutes, centralized contact and company management, inventory management, and a Make integration that ties everything together.
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