Challenges without the HR master data template

Companies that do not use an HR master data sheet template often face significant challenges. Managing employee data is time-consuming and prone to errors, as information is often stored in different locations. Without central and secure storage, data loss or misuse can easily occur. Decentralized data management also makes it difficult to comply with legal requirements, which can lead to legal problems. Manually managing and updating master data costs valuable time that could be invested in strategic HR tasks.

Without the HR master data template, companies often have to use various tools and systems to collect and update all necessary information. This not only leads to confusion and inefficiency, but also increases the risk of inconsistencies and errors in the data. In addition, collaboration between different departments is difficult because there is no common system that everyone can access. This can lead to communication problems and delays in processing HR processes.

HR master data template: Your central solution

The personnel master data template offers a comprehensive solution for managing all relevant employee data. The dashboard gives you an instant overview of the status of your employees, including active employees, employees in the onboarding process, and employees on leave or parental leave. The dashboard also shows important events such as birthdays and work anniversaries in a clear table view.

Another highlight of the HR master data sheet template is the pie charts, which provide a visual representation of employees by type of employment and gender. These charts allow you to quickly get an overview of the composition of your workforce and make informed decisions. In the table view, you can also view expiring contracts and costs by employee, department, or team, which helps you with budget planning and monitoring.

In the Employees module, you can add new employees, upload important documents, and manage salary information. You can store information about children and cost centers in order to create a comprehensive personnel file. The template makes it easy for you to store all relevant data in one place and access it quickly when needed.

The settings of the personnel master data template allow you to define your company logo, address and footers for your documents. You can define the necessary departments, cost centers, locations, and teams to tailor the template to your organization's specific needs. This ensures that all data is collected correctly and consistently.

Administrators also have access to the admin module, which is only visible in edit mode. Here you can reset all date entries to ensure that sample data is displayed correctly. It is recommended that you delete the “Reset all date entries” field and the associated function under Options > Trigger after opening to protect your entered date entries.

Using the template

To use the HR master data template, click ”Use template“. In the next window, you must register with an email address and password by clicking on ”Start now“ click. If you're already using Ninox, log in with your details. You will then receive an email that you must confirm. Click the link in the email to access the software. The icon with the name ”Database“ is the template that you can now use free of charge for 30 days. For more templates, click ”New database “ in the workspace.

Why Ninox and the HR Master Data Template save time

Using Ninox and the personnel master data sheet template saves you considerable time. First, centrally managing all employee data means you no longer have to switch between different systems to find relevant information. Everything you need is stored in one place and easy to access.

Second, the automated functions and user-friendly interfaces significantly reduce manual effort. You can automate repetitive tasks and thus minimize errors that often occur when entered manually. This results in greater accuracy and efficiency in your HR processes.

Third, the ability to update and monitor all data in real time ensures that you're always up to date. This makes planning and decision-making easier, as you can access up-to-date and accurate data at any time. This is particularly important when managing contracts and budget monitoring.

Overall, Ninox allows you to focus on strategic tasks instead of spending time on administrative tasks. The template gives you all the tools you need to optimize your HR processes and make them more efficient. By using this centralized and secure solution, you can increase your team's productivity while ensuring that all data is accurate and well-organized.

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