Efficient operations in Covid 19 test centers

In times of the pandemic, ideas and flexibility are even more in demand than usual. Vaccination and testing centers are springing up, requiring new organizational structures. The ASB was helped by a volunteer high school graduate to improve the efficiency of the testing centers.

3

Test centers

800

Tests/day

50%

Time saving

Customer profile

The Arbeiter-Samariter-Bund e. V. (ASB) is an independent, nationwide aid and welfare organization with more than 1.3 million members, over 40,000 full-time and around 20,000 voluntary employees. Its activities focus on medical, rescue and nursing services, care for the elderly and disabled, and work with children and young people. The organization is divided into 16 state associations and 194 sub-associations.

Challenge

High time expenditure per procedure with Excel tables

The ASB operates Corona test centers throughout Germany. A station with 3 test lanes was also set up in Barsinghausen in Lower Saxony under the leadership of the Hannover-Land/Schaumburg district association. At peak times, up to 800 people had themselves tested for the Corona virus at this location every day. The procedure was as follows: First, the data of the waiting test persons were recorded on paper forms and transferred to Excel spreadsheets. After the test, the data were again transferred by hand into the certificates. The 15-minute waiting time was measured with egg timers. This worked largely without interference, but was very time-consuming and error-prone.

With Ninox, the time required for administration per test person was reduced by about 40 to 50 percent.

Patrik Ronschke
ASB Member

Solution

Fast, integrated low-code solution with Ninox

Patrik Ronschke, an 18-year-old high school graduate who has been involved with ASB for a long time, had an idea about how to make processes and data flow more efficiently. As head of his school's ambulance station, he had already digitalized processes there with Ninox. With this experience, he designed a solution for the Corona test center in a relatively short time and convinced those responsible of the high practical benefit of his application. It was also helpful that Ninox provided full user accounts as part of its Covid 19 initiative. iPads were procured and after a short briefing, ASB employees were able to use Patrik's Ninox solution and work much more efficiently. After the successful trial operation in Barsinghausen, it was therefore also used in other test centers.

Key Features
  • Process management
  • Materials management
  • Documentation

Benefits

Speeding up processes, minimizing errors, saving time and costs. That's what digitalization is all about. And that's what it was also about at ASB's test centers. Personal data now only has to be recorded once and is available throughout all demand points on the test lanes. Certificates are now also generated directly from Ninox — or sent in digital form by e-mail. The data of persons who have already been tested are immediately available, and notification forms for the health authorities can also be generated directly from Ninox. In addition, materials and repeat orders as well as the qualifications of the employees are also managed with Ninox. At the beginning, Patrik measured the solution in practice during operation and optimized it further. Currently, a connection to the Corona warning app is still being considered.

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