Time tracking: Record working time digitally

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The legal obligation to record working hours is coming —and with the ruling, millions of companies are faced with the question of how best to implement the process. Find out in this article why you should find out about tools for digital time recording right now.

What does working time recording mean?

Work time tracking is the written or digital documentation of how long employees have worked. By recording, employers as well as employees keep track of actual hours worked, overtime hours, and break and rest times. By recording working hours, employers fulfill their duty of care and create an organizational framework to curb disproportionate overtime.

Is time recording mandatory?

The decision handed down by the EuropeanCourt of Justice (ECJ) in May 2019 requires all EU member states to systematically record working hours. The ruling arose from a lawsuit filed by a Spanish trade union over the lack of a time recording system at Deutsche Bank SAE. The background: without recording working time, the actual duration of work cannot be correctly verified. This problem sometimes leads to disproportionate overtime and the exploitation of workers.

The ECJ agreed with the complaint. Nevertheless, there is still no uniform regulation in EU countries. In Germany, companies have had to think about how to record the working hours of their employees since the Federal Labour Court (BAG) ruling from September 2022 at the latest.

What are the reasons for introducing working time recording?

There are important advantages for both employer and employee side from the systematic recording of working hours:

Benefits for employers:

  • Accurate time and salary accounting,
  • Optimization of work processes,
  • Better personnel planning,
  • Greater transparency,
  • Legal protection.

Advantages for employees:

  • Independent control of wage payments,
  • Exploitation is avoided,
  • Better vacation planning,
  • Transparency.

Which is the best suitable system: timesheets or digital time recording?

One thing is certain: handwritten timesheets are a thing of the past. Not only are they unsafe, as they can quickly get lost, but they also hinder the work process. Tabular recording with Excel is also very error-prone and also not GDPR-compliant.

With a digital time recording tool, on the other hand, employee data is secure, stored centrally and can be accessed from anywhere. You can try this out right away: Create your own application in just a few steps using Ninox time tracking template. Your employees get access to their personal area and can easily enter their working time. Thanks to Ninox's low-code approach, you can additionally customize functions and areas according to your HR management needs.

And you can digitize much more than just time tracking with Ninox: You can also bundle all HR processes from the application phase to payroll in one tool.

Working time recording and HR management with Ninox

Ninox can also be further expanded into your own fully comprehensive HR system to automate HR processes: Onboarding, HR master data, working time recording, recruiting as well as absence planners. You can make flexible adjustments yourself using the drag-and-drop editor, and thus design the software entirely according to your individual needs.

Be well-prepared with a digital database

Even if the legal implementation of working time recording in Germany has not yet been clarified down to the last detail, companies must already be aware of the consequences. With a digital solution, you are well-prepared.

Ninox can help you to create a transparent basis to digitally and securely record the working hours of your employees - and to comply with the obligation to provide evidence. Furthermore, you have the possibility to map all personnel-relevant processes via the tool.

Note: This article does not constitute or replace legal advice. The information in this article is generally available, and no liability is assumed over the content. If you have any legal questions, please contact a qualified attorney.

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